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Privacy of Student Records-Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA)

All students shall have the right to inspect and review their educational records, to request corrections or deletions, and to limit disclosure of the records in accordance with the Family Educational Rights and Privacy Act of 1974 (also referred to as the Buckley Amendment).

The Campus Director oversees the educational records.  Students may request a review of their records by writing to the Campus Director or his/her designee and identifying the record(s) they wish to review.  Such review will be allowed during regular school office hours under appropriate supervision and within 45 days of the date the request is received by the school.  A copy of the records may be obtained for $1.00 per page.  When grades are included, the transcript charge applies.

A student may request the school to amend his/her educational records on the grounds that they are inaccurate, misleading, or in violation of his/her right to privacy. However, grades and course evaluations can be challenged only on the grounds that they are improperly recorded. The student should write to the Campus Director and identify the part of the record he/she wants changed and specify why it is inaccurate. The Campus Director, together with other involved school personnel, will review the written request and confer with the student to make a determination.  If the student is not satisfied with the result of the conference, the school will notify the student of his or her right to a formal grievance hearing. Within 45 days of the hearing, the student will be provided with a written decision, which will be considered final. Written documentation of the hearing and of the decision will be included as part of the student’s permanent record.

The following are exemptions to FERPA:
·         Financial records submitted by a student’s parent(s);

·         Grades and access to student education records to parents who certify that the student is financially dependent;

·         A school official who has a legitimate educational interest and needs to review an educational record in order to fulfill his or her professional responsibility.  A school official is a person employed by the school in an administrative, supervisory, academic, research, or support staff position, or a person or company with whom the school has contracted, such as an attorney, auditor, collection agent, employment agency, or loan management agency, or a person serving on the Board of Governors, or a student serving on an official committee or assisting another school official in performing his/her tasks;

·         Confidential letters of recommendation received by the school prior to January 1, 1975.  For such letters received after December 31,1974, the Act permits students to waive their right to access if the letters are related to admissions, employment, or honors;

·         School security records;

·         Employment records for school employees who are not current students;

·         Records compiled or maintained by physicians, psychiatrists, psychologists, or other recognized professionals or paraprofessionals acting or assisting in such capacities for treatment purposes, and which are available only to persons providing the treatment;

·         Authorized representatives of the U.S. Government, state and local  authorities where required, and accrediting agencies;

·         Appropriate persons or agencies in the event of a health or safety emergency, when a release without consent is necessary under the circumstances; and

·         Records requested through court order or subpoena.

The school will generally release certain student directory information without the consent of the student unless the student has specifically requested that the information not be released.  The student should inform the school in writing within ten (10) days after the first date of attendance if he/she does not wish to have any or all of such information released by the school.  Such directory information includes some or all of the following data: student’s name, address(es), telephone number, e-mail address, program, dates of attendance, photograph, degree or diploma awarded, post-graduation employers and job titles, participation in activities and recognition received, previous secondary and postsecondary educational institutions attended by the student, and date and place of birth.

The school also reserves the right to release to police agencies and/or crime victims any records or information pertinent to a crime which as occurred on campus, including the details of and disciplinary action taken against the alleged perpetrator of the crime.

The student has the right to file a complaint concerning alleged failures by the school to comply with the requirements of FERPA at the following U.S. Department of Education office:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-5901

Additional information on FERPA is available from the Campus Director’s office.


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